The graduate medical education (GME) department at Children’s Minnesota oversees educational and clinical training for medical and physician assistant learners, residents and fellows, some allied health and APP learners in all departments of Children’s – Minneapolis and Children’s – St. Paul as well as ambulatory sites.
Medical Education Research Pathway
INFORMATION FOR CHILDREN'S MINNESOTA PRINCIPAL INVESTIGATORS
Starting July 1, 2022 prospective research assistants who are students (medical, APRN, and advanced practice providers) residents, or clinical fellows will be processed through the Medical Education Research Pathway. This new partnership between Medical Education and the Research Institute will streamline the onboarding process using Clinician Nexus, Medical Education’s learner management system.
SPONSORING A RESEARCH ASSISTANT AT CHILDREN’S MINNESOTA
Principal Investigators (PIs) at Children’s Minnesota who are interested in having a research assistant support them on a research project must follow one of the two pathways below:
If the research assistant is a student (medical student, APRN student, PA/advanced practice provider student), use the Medical Education Research Pathway
If the research assistant is an undergraduate student (college student, etc) or not affiliated with a graduate medical education training program, continue to partner with Volunteer Services to onboard these assistants as volunteers
HOW DOES THE MEDICAL EDUCATION RESEARCH PATHWAY WORK?
Children’s Minnesota’s PIs and prospective research assistants must sign up for a free Clinician Nexus account in order to complete the required application and onboarding. Prior to the rollout of this new pathway, all existing PIs at Children’s Minnesota have Clinician Nexus accounts built on their behalf. Reach out to Medical Education if you have questions about accessing your account.
Please direct any prospective research assistants to the Children’s Minnesota’s Research Institute’s webpage where information on this process is provided.
PROSPECTIVE RESEARCH ASSISTANT REQUIREMENTS
Prospective research assistants must sign up for a free Clinician Nexus account and search the Clinician Nexus “find clinical experiences” marketplace for a research project at Children’s Minnesota and submit an application. IMPORTANT: The prospective research assistant must already have a sponsoring PI at Children’s Minnesota. This is not an application for prospective research assistants to request an experience or be matched with a PI
Onboarding steps (Enrollment and Annual Mandatory Training) will be assigned to research assistant and must be completed in order to receive a CE# and access to the Children’s EMR
Minnesota DHS Background Study and fingerprinting may be required depending on the experience
If the experience is FOR credit and is associated with an official training program and PLA, the trainee does NOT need to complete an additional DHS Background Study
Trainee must provide proof of curricular affiliation during onboarding if this is FOR credit
If the experience is NOT FOR credit and is for extracurricular/personal interest, the trainee DOES need to complete the DHS Background Study process (including fingerprinting)
SPONSORING PRINCIPAL INVESTIGATOR REQUIREMENTS
Once the prospective research assistant’s application is received, they will be matched with their identified sponsoring PI in Clinician Nexus, and the PI will be notified that they have an outstanding onboarding step that must be completed
The sponsoring PI will need to log in to Clinician Nexus (follow the instructions here) to access their outstanding onboarding steps, and complete the required Research Institute application
Once the PI application is received and approved by the Research Institute, the research assistant will begin onboarding to Children’s Minnesota. The PI can monitor the status of the research assistant’s onboarding and will be able to see when they move to an “active” status in the system and are cleared to begin working on the research project
For questions regarding the Medical Education Research Pathway, please contact the following:
Medical Education - Onboarding (Clinician Nexus, Onboarding, Badging, Parking)
Deb McKeehen - IRB approval
Heidi Finstad - Principal Investigator Application
Elise Kling - Volunteer Services
Medical Education Supervision Grids
The Medical Education Department along with the various hosting departments within Children’s Minnesota maintain the supervision grids for students, residents, and fellows for the training disciplines listed below:
- Social Work Interns
- Pharmacy Students and Residents
- Psychology Interns, Post-Doctoral Fellows, and License-Pending Psychologists
- CNS Students
- APRN Students
- PA Students
- Medical Students
- Medical Residents and Fellows
The supervision guidelines listed are intended to provide a MINIMUM supervision requirement for any clinical procedure a trainee is participating in while onsite at Children’s Minnesota. Trainees and supervising preceptors must work together to ensure that validation of skills has occurred prior to performing any clinical procedures independently. These guidelines are not intended to interfere with the provision of life-saving care. An attending physician must be involved in and responsible for the care of each hospital patient. Please refer to the specialty within which a trainee is working to determine supervision requirements on each departmental supervision grid.
If there are questions about supervision requirements it is best to err on the side of caution and seek assistance from Medical Education.
Physician Time Studies
Time Studies allow Children’s Minnesota to claim physician time spent on administrative and teaching duties as facility costs, which is reported on the Medicaid/Medicare Cost report and is used by the State of Minnesota in rate setting. These costs are also used to substantiate our teaching related costs needed to retain our annual MERC distribution from the State of Minnesota. An email with the link to the Time Study submission via SurveyMonkey will arrive in your Children’s Minnesota email a few days prior to the quarterly reporting period beginning. This link is personalized for each physician and autosaves progress before submissions are collected.
Time Study Reporting Periods for 2022:
Q1: April 9 - April 15, 2022