Overview

The graduate medical education (GME) department at Children’s Minnesota oversees educational and clinical training for medical and physician assistant learners, residents and fellows, some allied health and APP learners in all departments of Children’s – Minneapolis and Children’s – St. Paul as well as ambulatory sites.

Medical Education Research Pathway

INFORMATION FOR CHILDREN'S MINNESOTA PRINCIPAL INVESTIGATORS

Starting July 1, 2022 prospective research assistants who are students (medical, APRN, and advanced practice providers) residents, or clinical fellows will be processed through the Medical Education Research Pathway. This new partnership between Medical Education and the Research Institute will streamline the onboarding process using Clinician Nexus, Medical Education’s learner management system.

SPONSORING A RESEARCH ASSISTANT AT CHILDREN’S MINNESOTA

Principal Investigators (PIs) at Children’s Minnesota who are interested in having a research assistant support them on a research project must follow one of the two pathways below:

  • If the research assistant is a student (medical student, APRN student, PA/advanced practice provider student), use the Medical Education Research Pathway

  • If the research assistant is an undergraduate student (college student, etc) or not affiliated with a graduate medical education training program, continue to partner with Volunteer Services to onboard these assistants as volunteers

HOW DOES THE MEDICAL EDUCATION RESEARCH PATHWAY WORK?

Children’s Minnesota’s PIs and prospective research assistants must sign up for a free Clinician Nexus account in order to complete the required application and onboarding. Prior to the rollout of this new pathway, all existing PIs at Children’s Minnesota have Clinician Nexus accounts built on their behalf. Reach out to Medical Education if you have questions about accessing your account.

Please direct any prospective research assistants to the Children’s Minnesota’s Research Institute’s webpage where information on this process is provided.

PROSPECTIVE RESEARCH ASSISTANT REQUIREMENTS

  • Prospective research assistants must sign up for a free Clinician Nexus account and search the Clinician Nexus “find clinical experiences” marketplace for a research project at Children’s Minnesota and submit an application. IMPORTANT: The prospective research assistant must already have a sponsoring PI at Children’s Minnesota. This is not an application for prospective research assistants to request an experience or be matched with a PI

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  • Onboarding steps (Enrollment and Annual Mandatory Training) will be assigned to research assistant and must be completed in order to receive a CE# and access to the Children’s EMR

  • Minnesota DHS Background Study and fingerprinting may be required depending on the experience

    • If the experience is FOR credit and is associated with an official training program and PLA, the trainee does NOT need to complete an additional DHS Background Study​

      • Trainee must provide proof of curricular affiliation during onboarding if this is FOR credit​

    • If the experience is NOT FOR credit and is for extracurricular/personal interest, the trainee DOES need to complete the DHS Background Study process (including fingerprinting)​

SPONSORING PRINCIPAL INVESTIGATOR REQUIREMENTS

  • Once the prospective research assistant’s application is received, they will be matched with their identified sponsoring PI in Clinician Nexus, and the PI will be notified that they have an outstanding onboarding step that must be completed

  • The sponsoring PI will need to log in to Clinician Nexus (follow the instructions here) to access their outstanding onboarding steps, and complete the required Research Institute application

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  • Once the PI application is received and approved by the Research Institute, the research assistant will begin onboarding to Children’s Minnesota. The PI can monitor the status of the research assistant’s onboarding and will be able to see when they move to an “active” status in the system and are cleared to begin working on the research project

CONTACTS

For questions regarding the Medical Education Research Pathway, please contact the following:

Medical Education - Onboarding (Clinician Nexus, Onboarding, Badging, Parking)

Deb McKeehen - IRB approval

Heidi Finstad - Principal Investigator Application

Elise Kling - Volunteer Services
 

Medical Education Supervision Grids

The Medical Education Department along with the various hosting departments within Children’s Minnesota maintain the supervision grids for students, residents, and fellows for the training disciplines listed below:

SUPERVISION GRIDS

  • Social Work Interns
  • Pharmacy Students and Residents
  • Psychology Interns, Post-Doctoral Fellows, and License-Pending Psychologists
  • CNS Students
  • APRN Students
  • PA Students
  • Medical Students
  • Medical Residents and Fellows

The supervision guidelines listed are intended to provide a MINIMUM supervision requirement for any clinical procedure a trainee is participating in while onsite at Children’s Minnesota. Trainees and supervising preceptors must work together to ensure that validation of skills has occurred prior to performing any clinical procedures independently. These guidelines are not intended to interfere with the provision of life-saving care. An attending physician must be involved in and responsible for the care of each hospital patient. Please refer to the specialty within which a trainee is working to determine supervision requirements on each departmental supervision grid.

If there are questions about supervision requirements it is best to err on the side of caution and seek assistance from Medical Education.

Physician Time Studies

Time Studies allow Children’s Minnesota to claim physician time spent on administrative and teaching duties as facility costs, which is reported on the Medicaid/Medicare Cost report and is used by the State of Minnesota in rate setting. These costs are also used to substantiate our teaching related costs needed to retain our annual MERC distribution from the State of Minnesota. An email with the link to the Time Study submission via SurveyMonkey will arrive in your Children’s Minnesota email a few days prior to the quarterly reporting period beginning. This link is personalized for each physician and autosaves progress before submissions are collected. 

Time Study Reporting Periods for 2022:

Q1: April 9 - April 15, 2022

Time Study Instruction and Worksheet

Training Opportunities

If you are currently a trainee in an accredited, not-for-profit program in the United States and are interested in an experience at a Children's Minnesota location, please review the below options available at this time. All trainees are required to be vaccinated for COVID-19, no exemptions are available. 

Doctor of Medicine, Doctor of Osteopathic Medicine, Resident, or Fellows 

Clinical Rotation (hands on, for credit):

Interested applicants must identify and secure a Children’s Minnesota professional staff member who is available to act as the official preceptor. Once a preceptor has been identified, the applicant must create a student account on Clinician Nexus and then search for clinical experiences and submit an application through Clinician Nexus' online marketplace. Any hands-on experiences require an affiliation agreement between Children's Minnesota and the trainee's home program.

Clinical Research (extracurricular or for credit): 

Interested applicants must identify and secure a Children’s Minnesota professional staff member who is available to act as the primary investigator. Once a PI has been identified, the applicant must create a student account on Clinician Nexus and then search for research experiences and submit an application through Clinician Nexus' online marketplace.

Observer/Shadowing (hands-off, not for credit):

Interested applicants must be at the Graduate Medical training level or higher, and must identify and secure a preceptor for their experience who agrees to supervise the applicant at all times for the duration of the experience. Once a preceptor is identified, the applicant must create a student account on Clinician Nexus and then search for observe/shadowing experiences and submit an application through Clinician Nexus' online marketplace.

APP/APRN Students

Interested trainees are to go to Clinician Nexus and create a student account. From there, they can fill in the appropriate application for either a PA or APRN rotation request. If all information fields are not filled in, the application will not be considered. Any hands-on experiences require an affiliation agreement between Children's Minnesota and the trainee's home program.

Social Work

Interested trainees looking for a social work internship, please go directly to the department’s Internship page. Any hands-on experiences require an affiliation agreement between Children's Minnesota and the trainee's home program.

Pharmacy Resident

Interested residents looking for a pharmacy rotation, please go directly to the department’s Residency Program page. Any hands-on experiences require an affiliation agreement between Children's Minnesota and the trainee's home program.

PharmD and Public/Community Health Students

Interested trainees, please reach out directly to Medical Education. Any hands-on experiences require an affiliation agreement between Children's Minnesota and the trainee's home program.


Disclaimers:

  1. Children's Minnesota has elected to partner solely with programs that have an in-person component to their training and will not be offering rotational opportunities to students of exclusively online programs.
  2. Applications for rotations must be submitted at least 3 months prior to the requested start date.
  3. Applications from any for-profit institution or any institutions located outside of the United States will not be considered.
  4. Staff at Children’s Minnesota cannot match interested applicants with a Children's Minnesota professional staff member to act as a preceptor nor provide contact information beyond what is available publicly in our Find a Doctor database.
  5. Submission of application materials does not mean a rotation has been approved.
  6. Children's Minnesota's Medical Education Department will notify trainees directly via email if their rotation has been approved or if Children's Minnesota is unable to accommodate a rotation experience.
  7. Trainees that have been accepted for a rotation experience at Children's must complete their required onboarding at least 2-weeks prior to starting at Children's or the proposed experience will be canceled and any future requests will not be accepted.
  8. If a rotation is no longer needed, the Medical Education Department must be notified immediately. 

Additional Requirements:

Prior to the start of an approved rotation with Children's Minnesota, the following must be completed and/or on file with Children's Minnesota:

  1. Current affiliation agreement between Children's Minnesota and the training program. Children's Minnesota will initiate the agreement once the rotational experience has been approved.
  2. Trainee must be willing to complete a Minnesota DHS Background Study with fingerprinting and, if applicable, obtain a Minnesota Board of Medical Practice Residency Permit, prior to onboarding for the rotation.
  3. All onboarding items assigned to the trainee must be completed at least 2-weeks prior to the start of the rotation.

For assistance or if you have questions about this process, please reach out to our team in Medical Education.